Would you like to vend your business' UNIQUE HEDGEHOG RELATED MERCHANDISE at the HBoA convention? Please read the info below and complete the form to apply.
We'd love to have as many vendors as possible but if everyone appears to be offering the same items, we may need to be selective and take the vendors who were first to apply. This IS a hedgehog conference so please keep in mind that we are looking for hedgehog related items.
You will need:
A copy of your sales policy. This must be clearly posted at your booth. Simply saying "All Sales Are Final" is fine, but it must be posted. No exceptions.
Up to FOUR 800 px x 800 px photos that show proper lighting and detail of the items that you are offering. Show off your craftsmanship!
You will be required to register for the conference and pay the $21.00 fee as well as pay the $10.00 per table vendor fee no less than 30 days before the conference date.
What to expect:
Booth size may vary depending on the venue. Commonly the space is 10' X 10'.
Table size will vary depending on the venue.
One table, and chairs will be provided provided for the $10.00 fee. Additional tables may be available for $10.00 each.
Wifi will be available for electronic sales, however, electricity will not likely be provided. Please bring battery back up for your phone or devices.
Sales will be held at specified times during the conference. We expect member participation at the discussions, therefor we will schedule an allotted time for sales.
Running a Smooth & Successful Booth
NO POWER: It should be assumed that there will be no electricity available for your booth. Most venues will either not provide it or will have very limited resources available to vendors. We recommend having a battery back up (more than one would be ideal) so that you may recharge your phone or other devices as needed.
ELECTRONIC PAYMENT: At these events, some people will bring cash for purchases but please be aware that society is moving further into the age of electronic payments. Don't miss out on a sale because you only accept cash. Be prepared with a Square or PayPal reader card reader.
REMEMBER TO BRING CHANGE: Be ready for that sale. It is very good idea to have at least $50.00 in small bills and coins so that you won't have to ask a customer to wait while you hunt for someone to make change for you.
HAVE A WEBSITE: Having a website ensures buyers that you stand behind your products. It also allows for repeat business. If they like what you sold them, they need to be able to find you in the future or refer others to you.
BE KNOWLEDGEABLE: If you have handcrafted your items, be prepared to answer questions about your method and the reasons behind your method. What sets you apart from the rest? If you have an edge, advertise it.
PRICE FAIRLY: A fair amount of people will come to a conference in search of bargains. That is actually a good thing because it means that you have eager buyers. They may want to negotiate but they are there. You know what your items are valued at and how much bargaining you're willing to do. If you ever feel insulted by an offer, respond kindly because many folks will come back after thinking it over. If you've been unkind, they will not.
USE PRICE TAGS: No price tag often means no sale. Customers do not like to ask how much and will feel as if you are pricing based on their appearance if the price is not clearly marked. Most people will not even pick an item up to look it over if there is no price tag.
LOOK PROFESSIONAL: Appearance really is everything. If you and your booth are tidy and organized, people are more likely to be drawn in. If you have a sour appearance or your booth is a mess, customers are likely to pass right by.
STAND AND GREET: By standing so that you're eye to eye, you assure customers that you're eager to communicate and proud of your products. By greeting them, you ensure them that you are approachable. People or more likely to spend money with someone that they feel will not be rude or discourteous.
EASY SET-UP/BREAK DOWN: It is helpful to have an well-organized method of setting up and breaking down your booth. Consider, ahead of time, the items that you are selling and what the most efficient way to package, transport, and repack them are going to be.
BE PREPARED FOR ALL: Think about the actual sale that you're hoping to make. Are you prepared to give a receipt? Do you have literature that should be included with the item? Will you need to provide a bag for the customer? It is a good idea to have a pad and pen handy at all times. Packing tape or duct tape is a handy thing to have sometimes. An extra tablecloth is a good thing to have. Paperclips, safety pins, rubber-bands, clothespins, etc. are often fantastic to have on hand.
REMEMBER THE CARD: A business card is a great thing to give with each sale. Sure, some people will never look at it again, but the ones who do may very well be more business in the future.